Glengarry and Ottawa Valley Branch
Clan MacMillan Society of North America

Minutes: Spring General Meeting

1:00 p.m. Saturday, April 14, 2012

United Church Hall
Hawkesbury, Ontario

  

I Welcome and Opening Remarks - Meeting called to order by George McMillan, vice-president.  
II Adoption of Agenda - Motion to adopt the agenda as printed: Susan Drinkwater seconded by William MacMillan, carried.  
III Minutes of previous meeting  The printed minutes of the May 08, 2010, branch meeting were distributed and read.
Acceptance moved by Susan Drinkwater, seconded by George McMillan, carried.
  
IV Business arising from last meeting:
DNA testing and the links it may indicate to family groups was discussed.
The project is on-line at: http://www.clanmacmillan.org/Genealogy/Adhania%20Y-DNA.pdf
Harold MacMillan puts the approximate cost at $250. 		 
V Treasurer's Report: Harold distributed copies of the current Balance Sheet.
  • Discussion of the quantity of "Posters" still in inventory and their distribution took place.
    Report acceptance moved by Harold MacMillan, seconded by William MacMillan, carried.
  • The Book Account GIC due to be renewed on May 1st, should be rounded up to $3500.
    Moved by William MacMillan, seconded by George McMillan, carried.
  
VI Glengarry Highland Games Report:  William noted the positive and negative aspects of having our table set up outside the Clan Building.
Sunlight made computer display a problem, lack of electrical power also a difficulty.
  • Lindsay MacCulloch to be contacted and request made to have our old location in the Clan Building assigned, without having to share the space with another group. The stage for the violin maker might be better set up in the unused west half of the building which would give more room for audience seating.
  • Kit Shop sales were estimated at $85.
    Acceptance moved by William MacMillan, seconded by Susan Drinkwater, carried.
  
VII Correspondence/Communication Report:  
VIII Book Committee Report:
Harold MacMillan has been in contact with a couple who may be of assistance with indexing the boxes of Mary Beaton's materials.
Acceptance moved by Harold MacMillan, seconded by Margaret Taylor, carried.
  
IX Events Planning:
  • Glengarry Highland Games - Maxville: the MacMillan table and display should be set up in the Clans building by 9:00 am.
    If you can offer some time on Saturday, August 4, to join in meeting and greeting clan table visitors please contact Harold MacMillan or Jerry Stubbings.
    The Clan Parade: a strong turnout for the MacMillan contingent is encouraged. Please check in (preferably before 11:00 am) with Harold or the clan table for parade formation time and location. An article of tartan is desirable.
  • Historic Sites Tour: The Glengarry Historical Society's annual Historical Site Tour is in planning for June 23. Phone the Dunvegan Museum for information on reservation space: (613) 527-5230
  • Family Heritage Day: in Vankleek Hill, is set for October 27/28.
    Events Planning acceptance moved by Susan Drinkwater, seconded by Harold MacMillan, carried.
  
X New Business:
  • "Future Directions for this Branch"; William MacMillan proposed that as our aim we "Collect and diseminate family information".
  • Access Copyright request for Business Number: General consensus to ignore the request after William outlined the resulting complications.
  • 2012 Clan MacMillan Society of North America Gathering (see Item VII above)
    Acceptance moved by William MacMillan, seconded by Harold MacMillan, carried.
  • A remittance to Clan Centre of 100 pounds Sterling be made.
    Acceptance moved by Susan Drinkwater, seconded by Anne Neuman, carried.
  
XI Election of Executive Officers:  William MacMillan (immediate Past President) called for nominations. With no nominations offered, he inquired whether the current incumbents would continue to serve in their current positions. All officers agreed to continue.
Acceptance moved by William MacMillan, seconded by George McMillan, carried.
  
XII Concluding Remarks:    President Anne Neuman expressed her thanks to all in attendance.
Motion to Adjourn.
  

Jerry Stubbings, Branch Secretary/Communications

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North Lanark Highland Games: http://www.almontehighlandgames.com
Glengarry Highland Games: http://www.glengarryhighlandgames.com
Hugh P MacMillan: http://www.norwesterpartners.ca
Glengarry Historical Society: http://www.glengarrypioneermuseum.ca/gpm
Clan MacMillan International: http://www.clanmacmillan.org/News/News.html
Scottish Banner: http://www.scottishbanner.com
 
Page updated Wednesday, October 3, 2012.