Glengarry and Ottawa Valley Branch
Clan MacMillan Society of North America

Minutes: Spring Business Meeting

1:30 p.m. Saturday, June 2, 2007

St. Andrews Church Hall
Williamstown, Ontario


Item Subject Action
I Welcome and Opening Remarks - Meeting called to order by William J. MacMillan, president.  
II Adoption of Agenda - Motion to adopt the agenda as printed: Harold MacMillan, seconded by Hugh P. MacMillan, carried.  
III Minutes of previous meeting  The printed minutes of the October 21, 2006, branch meeting were distributed and read. An error in the spelling of Ursula Kolada's name in "New Business" was pointed out. (My apologies to Ursula!)  
IV Business arising from last meeting:
  • The donation of $50 by the Branch to the Neil Huckvale Memorial Scholarship, Department of Geography, Carleton University, Ottawa, was sent by Harold after the October meeting. He received a very nice thank you letter from Carleton's Department of University Advancement acknowledging the branch's donation.
  • Carol MacMillan's suggestion for MacMillan-specific historic site day-tours was discussed. Start and end points, museums, cemeteries, churches and other sites were mentioned. Anne Neuman volunteered to make a comprehensive list of possible stops, and to confer with Susan Drinkwater in regard to planning selective tour itineraries that would make reasonable and meaningful day-trip events.
    Acceptance moved by Jerry Stubbings, seconded by Anne Neuman, carried.
V Treasurer's Report: Harold distributed copies of the current Balance Sheet.
  • Susan Drinkwater has made a complete inventory and price list of the current Kit Shop. Copies of the information were circulated at the meeting. The total sales value at the time of her inventory was $1,538.95.
  • Kit Shop inventory, rationalization on the basis of turnover, and the point of having "MacMillan" items for sale were discussed.
  • The annual branch donation to the Clan Centre for 2006 had not been made as of this meeting date. A cheque for the equivalent of $100 Canadian is to be sent to the Clan Centre by Harold. A donation for 2007 will be discussed at the fall meeting.
    Acceptance moved by Harold MacMillan, seconded by Susan Drinkwater, carried.
VI Correspondence/Communication Report:
  • North Lanark Highland Games 2007 - Saturday August 25, 2007 - invitation to be part of their "Avenue of the Clans".
  • Montreal Highland Games - - Sunday August 5, 2007
  • The Scottish Clans in Nova Scotia - - lists various events for June, July, August, September and October.
    Acceptance moved by Jerry Stubbings, seconded by Harold MacMillan, carried.
VII Book Committee Report: - Harold is continuing with his painstaking indexing and organization of the collection.
   The quantities and locations of Mary Beaton's published volumes we have for sale were discussed.
Acceptance moved by Harold MacMillan, seconded by Susan Drinkwater, carried.
VIII Events Planning:
  • Glengarry Highland Games 60th Anniversary - Maxville:  Volunteer assistance at the MacMillan Clan table will be needed.
       Harold suggested several possible individuals and will make contact with them.
    N.B.  If you can offer some time on Saturday, August 4, to help in meeting and greeting clan table visitors at the Games, please contact Harold MacMillan at (613) 632-3045 or Jerry Stubbings at (613) 830-4769 as soon as possible.
  • Historic Sites Tour:  Planning by Ann Neuman and Susan Drinkwater for a Historic Sites Day-Tour is proceeding, with September 22 as a tentative date. This tour will focus on sites in the north-west section of Glengarry. The aim is to have the plan available in printed form for distribution at the Glengarry Games. Interim updates will also be mailed as plans progress.
    Our fall branch meeting may be incorporated, in brief form, at the wrap-up supper. (Quinn's Inn, St. Andrews?)
IX New Business:
  • The Branch will assume a 50% share of the yearly internet service provider costs for the hosting of the Glengarry & Ottawa Valley webpages and a branch e-mail account. A value of $60 was agreed to.
  • Hugh P. MacMillan introduced John G. Gibson, recently relocated in Ottawa from Judique, Cape Breton. John has distinguished credentials as an historian and ethnographer, and is very interested in exploring the oral and musical traditions of the gaelic community in Glengarry. Some of his published books will soon be listed on the "Publications, Books" page on our website:
X Concluding Remarks:    President Bill MacMillan expressed his thanks to all in attendance.
Motion to Adjourn.

Jerry Stubbings, Branch Secretary/Communications

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Page revised Friday, June 29, 2007