Glengarry and Ottawa Valley Branch
Clan MacMillan Society of North America

Minutes: Fall General Meeting (AGM)

1:30 p.m. Saturday, October 17, 2009

Hawkesbury United Church Hall
Hawkesbury, Ontario

 

Item Subject Action
I Welcome and Opening Remarks:
Meeting called to order by William J. MacMillan, president.
 
II Adoption of Agenda:
Motion to adopt the agenda as printed: William MacMillan, seconded by George McMillan, carried.
 
III Minutes of previous meeting:
Printed minutes of the June 21, 2008, branch meeting were distributed.
Motion to accept the minutes: Jerry Stubbings, seconded by Susan Drinkwater, carried.
 
IV Business arising from last meeting:
Under Item IV, the Day-Tour in cooperation with the Glengarry Pioneer Museum did proceed quite successfully.
Acceptance moved by Jerry Stubbings, seconded by Susan Drinkwater, carried.
 
V Treasurer's Report:
Harold MacMillan distributed copies of the current Balance Sheet.
The Book Account, now holds a $3000 GIC and has a total balance of $3028.61.
Report acceptance moved by Harold, seconded by Anne Neuman, carried.
 
VI Glengarry Highland Games Report:
Table attendance was very good and the assistance of Ernie MacMillan and Carlyle MacMillan has been acknowledged with a letter of thanks from the president, Wm J. MacMillan. George McMillan and Shona MacMillan, daughter of Carol and Wm. J. also assisted at the table.   Anne Neuman, President of North America Clan MacMillan, and her sister Margaret Taylor presented a display showing some of the historic sites of the venue for the 2010 North America MacMillan Clan Gathering in Kingston, Ontario.
Our representation in the Parade of the Clans was significant as usual with a good-sized troup of MacMillans. See the photos on the web at: http://picasaweb.google.com/jerry.stubbings/GlengarryHighlandGames2009#
Kit Shop receipts will be determined later.   Report acceptance moved by Jerry Stubbings, seconded by Susan Drinkwater, carried.
 
VII Correspondence/Communication Report:
An on-line MacMillan Forum - http://forum.clanmacmillan.org/ is open for discourse. New threads and topics are welcome.
http://forum.clanmacmillan.org/viewtopic.php?f=21&t=192
Clan MacMillan DNA Study: the Home of the Clan MacMillan DNA Studies
http://freepages.misc.rootsweb.ancestry.com/~macmillandna/MacMillan.html
Report acceptance moved by Jerry Stubbings, seconded by Harold MacMillan, carried.
 
VIII Book Committee Report:
Harold MacMillan was recently informed that Mary Beaton bequeathed her genealogical materials and collected papers to him.
A motion that the branch provide assistance to Harold in his database organization procedures was put forward.
Moved by Anne Neuman, seconded by George McMillan, approved.
Report acceptance moved by Harold MacMillan, seconded by Susan Drinkwater, carried.
 
IX Events Planning:
Glengarry Highland Games:  William J. and Carol MacMillan will likely be on the scene and other volunteer assistance at the MacMillan Clan table will be solicited.
Historic Sites Tour:
Harold MacMillan is already involved in planning a 2010 tour. More information will be made available about tour stops and dates as plans progress. Check for an update on our homepage.
2010 North America Gathering:
The Program and Events are still in planning. A direct link is available at:   http://macmillan2010.spaces.live.com/default.aspx
 
X New Business:
Susan Drinkwater moved that a £100 donation be made in support of Project MAOL. Seconded by Colin Heath, the motion was approved.
Anne Neuman moved that the branch make a £100 donation to the Clan Centre. Seconded by Margaret Taylor, the motion was approved.
 
XI Election of Officers:
Susan Drinkwater outlined the rules of procedure, and chaired the election process.
President: Anne Neuman, nominated by Harold MacMillan, seconded by William J. MacMillan, accepted, uncontested, acclaimed.
Vice-President: George McMillan, nominated by Anne Neuman, seconded by Harold MacMillan, accepted, uncontested, acclaimed.
Treasurer: Harold MacMillan, nominated by William J. MacMillan, seconded by George McMillan, accepted, uncontested, acclaimed
Secretary/Comm: Jerry Stubbings, nominated by William J. MacMillan, seconded by George McMillan, accepted, uncontested, acclaimed
 
XII Concluding Remarks:
Spring Meeting date agreed to as May 2, 2010.  President Anne Neuman expressed a thanks to William J. MacMillan for his past service as president, and to all those present for attending.
Motion to Adjourn.
 

Jerry Stubbings, Branch Secretary/Communications

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Latest edit: Monday, November 16, 2009